Tracking Student Attendance

This feature of AccuSQL allows you to track students' visits to your center. Think of it as an electronic replacement of your sign-in sheets. When the student arrives at your center, he or she signs in by entering their ID. The ID can be in any format you like, and the student can either type this ID on the keyboard or scan their student ID card with an ID reader to sign in. After signing in, AccuSQL automatically begins tracking the visit.

During the sign-in process you can also collect information from the student such as their demographics information, instructor/professor, service they are using and the staff member they are meeting with in the center. This information is helpful when generating reports and each item can be turned on or off to suit your particular needs.

After finishing their visit to your center, the students can sign out by either entering their ID again or by scanning their ID card. This way the software can track how long the students visited. If the student fails to sign out, you can create rules to determine the course of action. For example, you could create a rule that would sign a student out and give them a one hour attendance time if he/she fails to sign out in 3 hours. You can also configure the software to present multiple surveys to the students to capture the quality of the service received while in the center.

This gives you information on both the attendance and usage of services. You can use this information to meet your grants reporting requirements or to improve your services. If you are using any kind of manual method for tracking attendance and reporting, you will be amazed how much easier this process will be with AccuSQL!

How it Works

To use AccuSQL for tracking sign-ins, simply install the software on a dedicated computer in your center’s reception area and require your students to sign in and out. To sign in, students simply enter their ID number (e.g. social security number or other student ID) and select the service they want to use. To sign out, students simply enters their ID number again. The sign-in process is quick and easy. For an example set up at a real center, click here.

Reports

AccuSQL generates some very powerful reports from the sign-in data. These include:

VISITS REPORTS
Student attendance - detail report
Student attendance - summary report
Activity Usage - detail report
Activity usage - summary report
Visits summary report
Weekly attendance time report
Weekly Visits Report
Service type usage report
Service usage summary report
Visitor history report
New visitors report
Visits type report

STUDENTS REPORT
Student list
Student list (visited)
Student profile report
Student profile (visited) report
Service requests report

INSTRUCTOR REPORT
Attendance by instructor report (detail)
Attendance by instructor report (summary)

REGISTRATION REPORTS
Registration by student report
Registration by activity report
Self-registration report

SPORT REPORTS
Participation report (by sport)
Participation report with activities (by sport)
Sports roster report

VISITS CHARTS
Weekly sign-ins chart
Daily sign-ins chart
Sign-ins by day chart
Sign-ins by hour chart
Weekly sign-in counts
Number of sign-ins
Weekly session times chart
Daily session times chart
Session times by day
Session times by day
Session times by hour
Weekly sign-in session times
Sign-in session times
Class visits chart
Returns chart
Number of class sign-ins chart
Return time distribution chart

Special Features

Sign-in ID can be whatever you want, from standard 9-digit social security format to up to 20- character email address.
The ID can be typed in on the keyboard, or you can use an optional ID reader.
You setup the list of activities or services yourself to reflect what you offer at your center. You can also set up this screen to only show registered classes for each student.
You can have complete control over what information AccuSQL collects from students during their first visit. The minimum required data is student's name and ID number. However, you can also collect contact information and profile information.
When students sign out, AccuSQL displays extensive statistics on their visits history. The statistics includes number of visits, total time spent on service, and total time in center.
You can import student's info (ID #s, names, and contact info) from your registration database. You can also import the classes and the class registration info.
If you don't enter the student data, you can have students type it in during their first visit.
Auto sign-out: You have the option of automatically signing students out if they do not sign out themselves.
You can check who's signed in the center any time via the Who's In screen.
You can send students messages that will be delivered when the students sign in or via email.
You can display general announcements such as operation hours in the sign-in screen.
And much more!

Sample Screens

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